excel for mac copy and paste down autofill

Excel Copy And Paste Down Autofill Download Data Or

You dont want to overwrite those formulas, just the formulas you added to fill the blank cells.

Some cells may be blank on purpose and should remain that way.

But other blank cells can be troublesome, especially if you want to sort and filter the data.

For instance, a column in a report may only list the key category once for a group of records whereas in Excel, you would typically want the category repeated on each row.

This worksheet is an example of data from another source that, as is, doesnt lend itself perfectly to a spreadsheet.

In a report, repeating the region name from record to record might be distracting to the reader.

In a worksheet, however, a simple sort by a field other than the region name field would quickly orphan data, that is, theres no way to attach a record to its region.

Excel Copy And Paste Down Autofill Download Data Or

When you download data or reports that you want to sort, save time by filling the blanks right away.

Although you might consider typing or copying the entries, this can be very time-consuming especially with large downloads of data.

There is a quicker way to fill blank cells in Excel worksheets.

How to Fill Blank Cells in an Excel Worksheet Select Blank Cells First, select the range that contains blanks you need to fill.

Choose Go To Special from the Find dropdown list in the Editing group on the Home tab.

OR- Press Ctrl G for Go To.

Select Blanks. Quick Tip: Notice the additional options under Go To Special which are helpful with other Excel actions such as selecting the cells that contain a formula.

Copy Values from Above In the first selected blank cell (such as A3) enter an equal sign and point to the cell above.

As the cell is already selected, you dont have to actually click A3.

Dont press Enter.

Press Ctrl Enter and Excel will copy the respective formula to all blank cells in the selected range.

This keyboard shortcut can be used as a quick way of filling a lot of cells or copying a formula into a range when it is entered, rather than copying it separately afterwards.

At this point, the range contains literal values (the original values) and formulas that repeat those literal values.

To preserve the displayed data, replace the formulas with their results (the repeated literal values).

Paste Values in Excel Select the range and copy using any technique you prefer, for example, the Excel keyboard shortcut Ctrl C for copy.

Right-click on the selection and choose Paste Values from the shortcut menu or pick Paste Values from the Paste drop-down list in the Clipboard group on the Home tab.

You can also find Paste Values from the Paste Special menu option.

With Paste Value, you just replaced the formulas with literal values.

Be careful if the range contained formulas before the process.

Excel For Mac Copy And Paste Down Autofill